Financial Aid

Questions? Call us NOW at (440) 891-7600!

Financial Aid is available for those who qualify.

Students are responsible for submitting a Federal Application for Federal Student Aid (FAFSA). The FAFSA application is reviewed and processed by the U.S. Department of Education. Students should add the Polaris Career Center School Code “016745″ to their application.  It is highly recommended that the student start the application process for all financial aid options well in advance of registering for a program. All financial aid must be confirmed with the Financial Aid Coordinator before registration can be initiated.

Student Eligibility

To receive financial aid (Pell Grant/Direct Loans) at Polaris Career Center, you must meet all of the following criteria:

  • Demonstrate financial need, except for some loan programs.
  • Have a high school diploma or G.E.D.
  • Be enrolled as a regular student working toward a degree or certificate in an eligible program.
  • Be a U.S. citizen or eligible noncitizen.
  • Have a valid Social Security Number.
  • Meet satisfactory academic progress standards set by the school.
  • Certify that you will use federal student aid only for educational purposes.
  • Certify that you are not in default on a federal student loan and that you do not owe money on a federal student grant.
  • Comply with the Selective Service registration if required. If you are a male aged 18 through 25, and haven’t yet registered you may do so by checking a box on the FAFSA. You may also register on line at www.sss.gov.
  • Not be incarcerated in a federal or state penal institution.
  • Not have been convicted under federal or state law for the sale of or possession of drugs for an offense that occurred while you were receiving federal student aid.

Programs Eligible for Financial Aid

900+  clock hours
  • Cosmetology (+600 clock hours in year 2)
  • Dental Assisting
  • Early Child Care Education/Child Development Associate
  • Medical Assisting
  • Medical Billing & Coding
720  clock hours
  • Automotive Service Technician
  • Office Administration        
703 clock hours
  • Natural Resources/Ranger/Basic Peace Office Academy (OPOTA)
600 clock hours
  • Heating, Ventilating, Air Conditioning, & Refrigeration (HVAC/R)
  • Pharmacy Technician
  • Precision/CNC Machine Technology
  • Welding

The following Financial Aid options are available:

Pell Grant Overview

  • The maximum Pell grant award a student may receive based on Expected Family Contribution of zero is:
       $5,815.00 for a 900 clock hour program
       $4,652.00 for a 720 clock hour program
       $4,542.16 for a 703 clock hour program
       $3,876.67 for a 600 clock hour program
  • The amount of Pell eligibility will depend on your financial need, the cost of attendance, and the number of clock hours of the program you are attending.
  • The student’s EFC (Expected Family Contribution), reported on the SAR (Student Aid Report) that is calculated from the student’s previous year’s income information submitted on the FAFSA (Free Application for Federal Student Aid) is used to determine the amount of Pell awarded.
  • Pell grant funds are meant to assist students with tuition and will not cover tuition costs completely.  Students may consider applying for a William D. Ford student loan to supplement the cost of tuition. It is suggested that a student complete the student loan requirements at the same time they complete the FAFSA.

Applying for the Pell Grant:

Please follow these steps to apply:
Step 1 – Collect items that will help in completing the FAFSA application, for example: 2015 tax returns, bank statements, welfare statement, assets, child support documentation, etc., students may need to include their parents financial information in the application.
Step 2 – Visit https://fsaid.ed.gov and apply for an FSA ID username and password.  The FSA ID replaces the Federal Student Aid PIN#.  If you already have a PIN #, you can link your information to your new FSA ID by entering your PIN# while registering for your FSA ID.  If parental information is required on the FAFSA,  a parent must also apply for a FSA ID User Name and Password.
Step 3 – Complete the 2016-2017 FAFSA application form on-line at www.fafsa.gov
The Polaris Career Center school code is:  016745
The student will receive an email to the email address provided on the FAFSA from the U.S. Department of Education when the FAFSA has been processed successfully.
Step 4 – The student will receive (within 3-5 days) another email with the student’s SAR (Student Aid Report).
Step 5 – After receiving the SAR report, the student is responsible for contacting our Financial Aid Coordinator Jessica Hudson at 440-891-7612. All financial aid awards must be confirmed with the Financial Aid Coordinator before registration can be initiated.
Step 6 – All Job  & Career Training program students must register in person at Polaris Career Center, Adult Education Office. A Tuition Agreement Plan will be created and signed.

Using IRS Data Retrieval Tool upload feature to transfer your tax information to the FAFSA: (HIGHLY RECOMENDED)
click here

Requesting your IRS Tax Transcript:
click here

How to Register for Get Tax Transcript Online Using New Authentication Process:
click here

William D. Ford Student Loan Information

  • A student loan must be repaid to the federal government. The student will receive communication from an assigned servicing agency the U.S. Department of Education chooses to manage the loan repayments.  A student loan is activated after a student registers for a program and accepts the award.

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Applying for the William D. Ford Student Loan (Direct Loan)

Step 1 – Complete Steps 1-4 under “Applying for the Pell Grant”
Step 2 – Visit www.studentloans.gov.
Step 3 – Log in using the student’s  FSA ID user name and password.
Step 4 – Carefully read the information regarding the loan process, subsidized and unsubsidized loans, processing/servicing fees, interest rates, and repayment.
Step 5 – Complete and submit “Entrance Counseling”.
Step 6 – Complete and submit the “Master Promissory Note” (MPN).
Step 7The student is responsible for confirming loan approval, by contacting our Financial Aid Coordinator Jessica Hudson at 440-891-7612.  All financial aid awards must be confirmed with the Financial Aid Coordinator before registration can be initiated.  A student must first accept the financial aid awards and enroll in a program before the student loan is active.
Step 8 – All Job & Career Training program students must register in person at Polaris Career Center, Adult Education Office. A Tuition Agreement Plan will be created and signed.
Step 9 – Complete and submit “Exit Counseling” here before withdraw or graduation.

Veterans Educational Benefits: 
All Veterans students using Veteran education benefits must provide the Financial Aid Coordinator with a recent “Certificate of Eligibility”.  Apply for benefits online here

Workplace Development:
The Workforce Innovation and Opportunity Act provides funding for underemployed and dislocated workers.  Please visit the Ohio Means Jobs website to find your local Ohio Means Jobs Center contact information to get started here

Trade Adjustment Assistance Act:
The Trade Adjustment Assistance Act offers funding to certain individuals whose company has closed its facilities displacing the employees.  Learn more at the Department of Job & Family Services website.  here

Bureau of Vocational Rehabilitation:
BVR provides individuals with disabilities services and supports necessary to help them attain and maintain employment. If you have a disability you may be eligible for training assistance. Contact your local office for further information. Click here to find your local office.

REGISTRATION INFORMATION:

Students may visit Polaris Career Center, Monday through Friday from 8:30 AM – 3:30 PM (except during the 2 week winter/holiday break) to complete a Tuition Agreement plan and register.  If the times stated are not convenient, please contact, the Administrative Coordinator at 440-891-7653 to make arrangements for registration.

For further Job & Career Training Program information, please call the Transitions Coordinator at 440-891-7697.

REGISTRATION PROCESS:
All students must register in-person and bring the following:

  1. The student’s high school diploma/transcript (from an accredited high school), or GED diploma (General Educational Development), or its equivalent.
  2. The student’s valid government issued photo ID, (ie. driver’s license or state ID)
  3. Tuition payment (depending on financial aid award–see below)

 In addition, the following are requirements for specific programs:

  • Cosmetology – Students must show proof of State of Ohio residency (original recent utility bill, property tax bill, or lease etc.)
  • Natural Resources/Ranger/Basic Peace Officer Academy
  • students must be 21 years of age by the completion of the program.
  • show proof of a valid driver’s license,
  • show proof of current automobile insurance,
  • complete a physical exam with satisfactory results,
  • complete a background check with satisfactory results (No felonies or serious misdemeanors) and
  • complete a physical fitness assessment (15% of the state required standards
  • complete a satisfactory drug screening

If the student has applied for financial aid and confirmed the award amounts with the Financial Aid Coordinator, 440-891-7612, the student may register and the financial aid award will be applied to the tuition agreement.

If the student has not applied for financial aid or has not spoken to the Financial Aid Coordinator to confirm the award, please refer to the financial aid section.

Tuition Payment Plan

  • An interest-free tuition payment plan is offered by the Adult Education Department for Job & Career Training Programs.  Please note – first payment will be due at time of registration.
  • The cost of the program will be divided into payments (depending on the length of the class) with an initial payment due at the time of registration and the final payment scheduled for one month prior to the end of the program.
  • If any payment is not made within 5 days of the listed due date, a $50 late fee will automatically be added to the current monthly payment and the total current monthly payment will be due.
  •  Monthly payments are due the 1st of each month
  • Any unpaid balances not paid by the end of the fiscal year will be referred to the Ohio Attorney General’s office for collection.

Net Price Calculator
Click here to access the Net Price Calculator.

For graduation and completion rates, please see the Integrated Postsecondary Education Data System website click here

Find out your student loan repayment options:
click here

Access your financial aid records and find your student loan servicer:
click here

The following videos created by Federal Student Aid will help answer questions about the financial aid process and include details on applying.

This video gives directions to create an FSA ID (a username and password which replaces the Federal Student Aid PIN number)

 

 

This video will give you an overview of the Financial Aid Process.

 

 

This video describes grants and loans that can help fund your education.

 

 

This video will walk you through filling out your FAFSA application.

 

 

This video will help you determine whether you are a dependent student or an independent student.

 

Managing Your Student Loans:

The National Student Loan Data System (NSLDS) is the U.S. Department of Education’s central database for student aid. You can access your federal student loan information by clicking here

For help resolving student loan disputes click here for the FSA Ombudsman.

FREE Registration and Financial Aid Presentation
click here for dates and times.

Adult Education Student Consumer Handbook

Click here to access the Adult Education Student Policies and Financial Aid Consumer Handbook.

Discounts

Discounts (only one discount from the following may be applied)

  • Residents and/or high school graduates from the following communities are given a $100 discount on any of the Job & Career Training Programs.
    Berea                 Fairview Park             Olmsted Falls
    Brook Park         Middleburg Heights     Olmsted Twp.
    Brooklyn            North Olmsted            Strongsville
  • Polaris GED graduates are given a $100 tuition discount on any of the Job & Career Training Programs.

TRANSFER OF STUDENTS FROM OTHER INSTITUTIONS

Polaris Career Center does not grant advanced standing to students transferring from other institutions.

TRANSFER OF STUDENTS BETWEEN PROGRAMS

Prior to the start date, registered students may not transfer to another program. Students must withdraw from their current program and re-register for another program. The $100 cancellation fee policy will be in effect and applied.

Official Withdrawal – Withdrawal from a Job & Career Training Program is considered official on the date notification is received in the adult education office from the student. Tuition fees will continue to accrue until notification is received from the student. A $100 cancellation fee will be charged for all job training program withdrawals. Refunds are prorated and based on the hours the program was held until withdrawal notification date. Books and material fees are non-refundable. If a student paid tuition by check or cash, the refund will be disbursed within 15 business days in the form of a Polaris Career Center check. If the student paid tuition using a credit card, the refund will be credited on the credit card initially charged.

Unofficial Withdrawal – Withdrawal from a Job & Career Training Program is considered unofficial when a student does not attend, contact the instructor, or the Adult Education office for 10 consecutive business days. Tuition fees will continue to accrue until the 10th day at which time a student will be withdrawn automatically. A $100 cancellation fee will be charged for all job training program withdrawals. Refunds are prorated and based on the hours the program has been held until withdrawal date. Books and material fees are non-refundable. If a student paid tuition by check or cash, the refund will be disbursed within 15 business days in the form of a Polaris Career Center check. If the student paid tuition using a credit card, the refund will be credited on the credit card initially charged.

Students who officially withdraw or are unofficially withdrawn and have a balance due will be invoiced by Polaris Career Center. All balance due amounts must be paid-in-full by the end of the fiscal year (June 30th). Students may contact the Adult Education office if a payment plan is needed. If the balance is not paid-in-full by the end of the fiscal year (June 30th), the debt will be reported to the Ohio Attorney General’s office for collection.

In the event a student does not qualify, or is unable to fulfill the program requirements to participate in the externship portion of a program, the student will be ineligible to complete the program and, therefore, the withdrawal policy will be applied

1098-T Tax Forms

All job & career training students will receive via mail a 1098-T form annually.