Construction Information

Owner's Agent Questions

Q: Has asbestos testing be performed on the facility?  If so is the extent known and can this be shared?
We have hired a firm to complete a Comprehensive Risk Assessment and are awaiting their results. 
 
Q: Project schedule is listed under #5 and #11 in what should be included in the statement of quals.  Is this just a duplicate or is it meant to represent varying types of schedules?  
This is an error. It is a duplicate item. 
 
Q: The Owner’s Representative will be tasked with monitoring the project schedule and providing feedback as well as initiatives to improve upon schedule, but appears not developing the schedule for the project. Correct?
Yes, this is correct.
 
Q: Is it possible to come visit with you prior to our submission just so we can briefly introduce ourselves to better associated us with our upcoming RFQ submittal? If not appropriate or permissible, we understand. 
Once we narrow the submissions to the top three firms we will be in a better position to host individual meetings. At this point, we have received eleven requests for the qualifications packet and it would be difficult to meet with everyone prior to the submittal date.

Q: In Section E of the RFQ, you request 14 items to be included in the response.  In Section F, you request an additional Statement of Qualifications (Form F110-300).  Should we include the information requested in Section E of the RFQ into the State Form’s Section H (Additional Information)?  Or would you like two separate proposals?
No need to create two separate proposals. Please include the information into the State Form's Section H. 

Q: The State Form requires a level of EDGE participation.  Does Polaris Career Center have a goal on this project?
Minimum of 5%

Q: For the Relevant Project Experience Matrix in Section F of the State Form, do you have scope items you wish for us to list across the top of the matrix, or should we create our own based on the RFP?
You may create your own headings.

Q: Does Polaris Career Center have a scoresheet on which we will be evaluated?
We have not developed a formal scoresheet as of yet.  

Q: Has the District determined on site space or an off-site facility that would house FF&E during the renovation phase at the Polaris Career Center?
No. Until we secure a CMAR we have not determined a location for FF&E.

Q: Please clarify if the swing space is intended to be:
a. Modular trailer classrooms
b. An existing off-site facility
c. Swing space for use by the Adult Education Programs            
d. Swing space for use by the junior and senior students
We anticipate to move our Adult Eduction Full-Time Training Programs off- site. Our intent is to keep all of our high school students at Polaris' main campus. We would prefer to not use any trailers for instruction.

Q: May we please receive a copy of the conceptual and or design drawings that have been developed to date?
Please reference these links (not to be considered final):
First Floor
First Floor with labels
Second Floor
Second Floor with labels
Third Floor
Third Floor with labels
 
Q: Does a basis of design (BOD) exist and if so, may we obtain a copy?
Please reference this link:
Project and Design Goals

Q: Has a building assessment been performed by the Ohio Facilities Construction Commission (OFCC) or AE and if so, may we obtain a copy?
Please reference these links:
Polaris Building Assessment
OSFC Assessment Report
 
Q: Has a preliminary program been developed by the AE and if so, may we obtain a copy?
Please reference this link:
Preliminary Design and Construction Schedule
 
Q: Is the OFCC partnering with the Polaris Career Center on this additions and renovation project and if so, can you provide the percentage share of project costs being provided by the OFCC?
We are not partnering with OFCC.
 
Q: Please confirm the daily occupancy of students, staff and public at the Polaris Career Center.
We have 1,500 students, staff from 7:00am to 3:00pm.  We serve 8,000 adult students throughout the year from 4:00pm to 10:00pm.